Event Video Production Plans and Rates:
On this page you will find exactly how much I charge for the video production of your event. Unlike most service providers, I do not gouge the price just because its a wedding. Actually, the type of event you need filmed makes no difference as long as your video production needs meet the following criteria:

1.) You WANT your event captured on video.
2.) Your event requires less than 8 hours of camera availability.
3.) Your event is not being held for the specific purpose of being filmed. Such projects fall into the "Special Projects" category.

Events that fall into this category include: Dance Performances, Dance Recitals, Musical Recitals, Theater Performances, Sporting Events, Paintball Games, Airsoft Games, Weddings, Receptions, Barmitzvahs and Batmitzvas, Birthdays.

Projects that do NOT fall into this category are: Web Commercials, Music Videos, Demonstration Videos, Training Videos, Short Films, Audition Videos etc.

 

Expenses: The following expenses are not included in plan pricing

Travel Expenses
- If I have to travel more than 20 miles from my home to the shoot location, the customer will be either be responsible for reimbursement of my travel expenses, or must provide transportation.

Meals - If the customer requires me to stay on site during normal meal times, the customer must provide me with and/or pay for my meals. Normal meal times for me are 9:00 AM (Breakfast), 12:00 Noon (Lunch), 6:00PM(Dinner). 10:00 PM (Snack)

 

Deluxe Events Package: $400 (Recommended for Weddings with Receptions and Paintball or Airsoft events)

This package includes-
1.) Up to 8 hours of camera availability. Camera availability means time in which I will be on location, available to film when an opportunity presents itself. It does NOT mean that I will film a full 8 hours of footage.
2.) Two Cameras. One camera on tripod and one mobile camera. This will provide me with a stable and constant video and audio feed (from the tripod) and a series of alternative camera angles (from the mobile)
3.) Post Production. This includes capture to the editing station, customer interactive clip review and selection, scene transitions, special effects, titles, DVD chapter insertion.
4.) Media Creation. This includes ANY of the following (Customer choice) - DVD, CD in quicktime format, Broadband quality* in Quicktime format, Dialup quality* in quicktime format. A single <10 minute Youtube quality* "trailer" of your event.

*All video projects produced by CaelynTek Video Productions that are to be published to the web will contain and must retain CaelynTekVP ending credits unless you pay an additional $100 fee to have them removed.

 

Standard Events Package: $250

This package includes-
1.) Up to 4 hours of camera availability. Camera availability means time in which I will be on location, available to film when an opportunity presents itself. It does NOT mean that I will film a full 4 hours of footage.
2.) One Camera. With tripod for stationary and/or monopod for mobile footage
3.) Post Production. This includes capture to the editing station, clip review and selection, scene transitions, special effects, titles, DVD chapter insertion.
4.) Media Creation. This includes TWO of the following (Customer choice) - DVD, CD in quicktime format, Broadband quality* in Quicktime format, Dialup quality*in quicktime format. A single <10 minute Youtube quality* "trailer" of your event.

*All video projects produced by CaelynTek Video Productions that are to be published to the web will contain and must retain CaelynTekVP ending credits unless you pay an additional $100 fee to have them removed.

 

Things to Consider:

The information listed below serves two purposes. The more you (the customer) knows about the filming process the better I can serve you...AND the following serves as my fine print or disclaimer.

Unpredictability of bystanders- In all event videos, there is always a chance of unforeseen problems that interrupt or interfere with the camera angle or position. The most common cause of this is bystanders or audience members walking in front of the camera or the camera operator. This is less common at weddings, more common at public events. The best way to ensure that this doesn't happen, is to provide the camera operator one or more secure locations that provide for an open field of view of the event.

When using two cameras, if you don't have a secure location for the primary camera, the second camera can be used either from a different location (a different angle) on tripod, or in the hands of a mobile camera operator. This will ensure that even if one camera is for some reason obscured, the second has a chance to capture the blocked portion of the event. The two can then be edited together in post.

Camera Positions - As was hinted at above, camera position makes or breaks the capture of an event. For weddings and receptions or when the customer usually has control of the venue, it is best for the customer to take into account where a camera operator may be able to film from un-obscured Whether it is from an elevated location in the back center or corner, or a location closer to the action. (In front of the alter, from the sides or wings of a stage etc.) The freedom given to the camera operators is directly proportional to the quality of your video.

At events where the customer may not have full control of the venue such as theater events, dance recitals or performances, you may still be able to help the camera operator get good locations. For example, if you can allow the operator access to a balcony, or arrange ahead of time with the event host for the camera operator to have access to the sides or front of the stage. Anything you can do to help the camera operator(s) get a clear view of the action will improve the end product.

LIGHTING - The type and level of lighting in your event venue will be a big factor in how well your event can be captured. Theaters usually have idea lighting for video capture... the stage is lighted well and the viewing area is dark. The camera can be positioned in a dark area and as long as the subjects remain well lit, the video will be great.

If your event takes place in a simple well lit room where everything in the room is lit, your usually good to go for video capture.

Events that take place in dark areas such as Wedding receptions, where the dance floor is dark with a mirror ball and club lighting DO NOT capture well. The flashing of lights interferes with the auto-focus and I hate to say it but... no one makes an affordable camera that can see well in the dark. If you want footage captured in the dark, you'll have to hire one of my very expensive competitors who have very expensive cameras, and they still may have problems. SO.. If you want to use mood lighting, don't expect perfect video.

Sunlight Rocks, but outdoor events unfortunately only capture well in the daytime. Good lighting begins in late morning on a sunny day, and ends halfway through dusk on a sunny day. Overcast days can capture just fine, but the sun is the BEST lighting source of all. Going from sunlight to darker shaded areas may sometimes cause a split second of adjustment, but usually there is no problem with transfer from light to shade.

Battery Time and AC power - Depending on the length of your event, you may need to make sure the camera operator(s) have access to AC power to recharge batteries between performances, or access to AC power to keep a stationary camera under power. While I know that most performances don't last longer than a couple of hours, some events take place over a span of time, with different scenes needing to be filmed throughout the day. Tapes can be changed, but batteries can only last so long. My best camera of course does not require tapes, and can capture up to 7 hours of video without stopping, but it can only run on battery for 2.2 hours at a time with it's best battery.

 

Main | Portfolio | Blog | Tools | Event Videos | Special Projects | Original Films | Contact Me | CaelynTek.com
Contact Caelyn